Do you need to write a letter of recommendation and don’t know what characteristics it should have? At the end of this content, you will learn how to write a letter of recommendation for yourself. Its elaboration is not complex, but it requires a series of knowledge to make it excellent. So sit down, read calmly, and you will see how you can write it without any problem.
How to Write a Letter of Recommendation
What Is a Letter of Recommendation?
A letter of recommendation is a document issued by a person of authority that highlights the skills and attitudes most useful to another company. In addition, this document attests to how the person performed in a previous job. This letter can also refer to another entity or a specific product.
In addition to the employment area, recommendations are also used for more personal areas, such as access to a school, university, a lease, etc.
Types of Letters of Recommendation
After having seen what a letter of recommendation is and what it is used for, it is time to know the different types that exist:
- Letter of recommendation from an employee.
- Letter of recommendation from one company to another.
- Letter of recommendation for a specific product.
- Academic letter of recommendation.
How to Write a Letter of Recommendation
This type of text must have a well-defined structure since there is a fine line between success and failure in these small details when it comes to learning how to write a recommendation letter.
Next, we analyze the critical points of this type of content:
- Header: is the presentation of the recommender. This is so that the company can know who is the person or entity issuing the recommendation.
- Greeting: as its name suggests, it is a courtesy gesture to address the other person or company. You can start it with a “Dear Mr. or Dear Mrs.” if you know who you are addressing. If you target a company in general, you could contact the head of a specific department or the human resources manager.
- First paragraph: its function is to introduce the person recommended in the letter and mention the work ties that bind you.
- Second paragraph: here, all the positive aspects of the recommended person are reflected. You should delve into the most positive aspects of the employee in question and his/her possible influence on the company. In other words, you should list the person’s various strengths but without sounding too overloaded.
- Third paragraph: this part is optional. You can describe some work performed by the recommended person with great success and highlight the qualities shown during the same.
- Synthesis: summary and conclusion in which you establish the specific reasons why you recommend the person.
- Closing: this is the last part of the letter of recommendation. The objective is to say goodbye in a friendly way to end the communication with the recipient. Leave some contact data, as a farewell, especially in case the company requires extra information.
Formats of a Standard Letter of Recommendation Template
When creating the document, you should consider that, in addition to its characteristics, the different parts, and the structure itself, there are other types of “rules.” For example, we refer to the most common margins and alignments in a letter of recommendation.
Most conventional margins:
- Upper: 3 cm.
- Lower: 3 cm.
- Right: 2 cm.
- Left: 4 cm.
Types of alignment of usual letters:
- Alignment to the left.
Tips for Writing a Recommendation Letter
These are some guidelines so that you can write a recommendation letter in the best possible way.
- Provide useful data. You must have sufficient data about the employee. All the details you include in a recommendation letter should be clear, concise, and relevant.
- Watch your spelling. This is vital when preparing any model letter of recommendation. If you don’t emphasize spelling, what you are trying to express will lose its professionalism and seriousness.
- A significant worker in the company must write the letter.
- Appropriate tone. This is important, as using the wrong tone can ruin everything. Understand well the type of company or person to whom the letter is addressed and adapt to it.
- Do not forget your signature or stamp. Never forget to sign and provide a stamp of your company. Include contact information so that the other person or entity can contact you.
A Recommendation Letter | Image
How to Write a Letter of Recommendation with Picture