Regards, Best Regards, Sincerely – Which to Use in an Email

How to use regards, best regards, kind regards, sincerely,… in an email. An online electronic mail, known as an email, is a casual form of modern-day digital communication. Email correspondence is now used more often than paper letters or other types of correspondence. You can email from your cell phone, tablet, and PC.

Our modern communication forms are far less formal than the letters and postcards used by our older generation. Emails are a new form of internet communication. The best feature of an email is that it is an instant form of communicating.

Even though emails can be fairly casual it is still used to conduct business or stay in touch with family and friends. Your email can be short or long. Either way, a closing is still required to convey to the addressee that you respected, enjoyed, hearing from them.

A professional email closing conveys a positive impression of how you conduct business. A personal email closing shows sincerity in your intentions. Choosing the right closing is still an English form of etiquette. Let’s look at popular closings for emails and when to use them: “Regards,” “Best Regards,” “Kind Regards,” “Sincerely,” and “Yours Sincerely,” or “Sincerely Yours.”

Regards, Best Regards, Sincerely


In the study of Etymology, the use of the word “regards” was first used in Europe during the 14th and 15th-century writings. As a verb “regards” means to show respect or to be concerned about another.

Regards” has always been used as a standard closing. Using regards as an email closing is best used in formal communication. There are varied closings using the word “regards.” This includes the following:

  • Best regards
  • Kind regards
  • Regards

It depends on your relationship with a person depends on how you use the form of regards in an email. Especially in business, the use of regards is a safe and formal business-friendly closing.

  • Best Regards: In an email, this closing indicates that you wish the recipient all the best or good luck. Signing off Best regards is associated with correspondence from a recipient that must be rejected or respectfully addressing a form of bad news. This closing notes that you know the recipient, but you are not really close to them.
  • Kind Regards: This closing is more formal. It shows that you have a casual relationship with the recipient. Perhaps millennials may not use this email closing, but Kind Regards has an American history in letter writing. This closing is a simple yet respectful way of saying you wish a person succeeds in their endeavors.
  • Regards: Regards is a business email closing that shows respect for the addressee. Regards is a neutral closing, especially in conducting both formal or informal business communication. When you regard someone in a closing, you are showing respect and you are simply letting them know that you are thinking about them.


The preferred ending to a formal, social, or business correspondence since the year 1560 has been and is “Sincerely,” “Sincerely yours,” or “Yours Sincerely.” Just like using an email closing with “Regards”, there are slightly different meanings for Sincerely, Sincerely Yours, and Yours Sincerely.

  • Sincerely: As an email closing in business, it means that what you have written them, you are closing to a pledge of promise. In business, using Sincerely is an email closing that is meant to convey trust in your transactions together.
  • Sincerely Yours or Yours Sincerely: Using these closing for the closing of an email correspondence means that there is more emotional trust in the message. There is a deeper or emotional relationship between the person sending the email and the recipient of the email. Sincerely yours or Yours sincerely indicates that the writer of the email knows the addressee informally.

The derivations of the closing Sincerely are best used when the start of an email may include the word “Dear.” Sincerely is a friendly closing but is not used to indicate any form of personal or intimate emotions.


In the long run, email closings depend on the relationship you have with the recipient. Are you addressing a person you just met, a casual acquaintance, or a distant family member? Are you providing the required information, offering casual remarks, or are you asking for a favor?

As informal as an email is, a closing truly has an impact. A proper email closing, unless it is an ongoing thread, will determine whether the recipient will feel like responding. Regards and Sincerely email closings are a courteous way to respond.

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